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Business & Social Events | Meeting Planner RFP Form

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Meeting Request Form

The Ethan Allen Hotel would be pleased to host your next meeting or social event. We offer some of the most convenient and flexible meeting venues in Connecticut.

Please take a moment to fill in as much or as little information as you would care to send us at this time.and one of our Sales Team will respond promptly to your request.
Thanks, Fran Soechtig, Director of Sales

So that we may get back to you quickly, please do fill out the required information as indicated by *.
Your Name:*
Title:*
Company or
Organization Name:*
E-Mail*
Phone Number:*

All Details Follow Below
If you have a moment, please fill out and I promise that we will make use all your hard work as we get back to you. Just pick the elements that are most key to your event.

Thanks kindly, Fran Soechtig, DOS


Street address:
Address:
City:
State:
Zip/Postal Code:
Country:
Fax Number:
How would you prefer we communicate with you? Phone
Fax
E-Mail

MEETING PROFILE
Meeting Name:
What are the goals/purpose of this meeting?
x
What are your three most important considerations when selecting a hotel for this meeting?

DATES & ROOM BLOCK
Arrival Date Month Departure date Month
Day Day
Year Year
Are these dates flexible? Yes No
Is the pattern flexible? Yes No
What is your decision date?

Please indicate your required room block, by day.
Singles Doubles 1-BD Suites Total Rooms
Day 1
Day 2
Day 3
Day 4
Day 5

SPACE REQUIREMENTS
Please tell us about your meeting space requirements by filling in the form below...
Day/
Date		 Function Time Description of
Event		 # of
People		 Set-Up of Function Est.
Sq. Ft. Needed
...or paste your agenda here:

OTHER MEETING NEEDS
Please indicate other needs (audio-visual, internet connectivity, exhibit space, registration desks, business services, entertainment, floral, themed decor, etc.) here:

SPORTS AND RECREATION
Please indicate what type of activities you are planning and the number of attendees expected to participate in each:
Day 1 Day 2 Day 3 Day 4 Day 5
Golf
Tennis
Spa
Other
Other

GROUP HISTORY
Please enter three properties where this group has met recently.
Property City State Date: MM/YY Night Rate

ADDITIONAL COMMENTS



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